Skip to main content

Required Documents

Certain required documents are needed to determine eligibility and ensure the school has the information needed to maximize the health and security of the student(s). Download a checklist here. 

Documents that are not in English or French need to be translated in English by a certified translator. 

1. PROOF OF RESIDENCE IN the CITY OF VANCOUVER:  

  • IMPORTANT: as per Administrative Procedure 300, school age persons who reside within the boundaries of the District, and whose parent(s)/ legal guardian(s) are ordinarily residents in British Columbia, are entitled to enroll in an educational program provided by the District. 
  • Proof of residence should demonstrate that you are currently residing within the city of Vancouver.
  • The documents provided need to indicate the parent(s)/legal guardian(s) name and address in the city of Vancouver.
  • Schools experiencing enrollment pressure may request additional identification as proof of residency.
  • You will need to provide: 
One of the following:

Homeowners: Recent property tax
 statement, empty home tax statement or a purchase agreement,
with subject removal and a deposit
receipt if you just bought a new home

Tenants: Long-term rental or lease
agreement
- attach the entire Residential Tenancy Agreement 
- Please print and complete the 
Tenancy Agreement Form, 
if your landlord does not provide one  



AND an additional proof of residence. Examples include:

- Cell or home phone statement
- Canadian bank account statement 
- Car insurance statement
- Loan payment
- Tenant insurance                                                          
- Electricity bill
- BC ID or Driver's license 
- Official membership documentation for a local social, education, business, or religious organization






2. PROOF OF STUDENT BIRTHDATE AND PARENTAL INFORMATION

  • Original birth certificate, if this document is not in English or French, please also include a translated version.
  • The birth certificate should ideally show the parents' names.


3. PROOF OF STATUS IN CANADA (BOTH PARENT(S) AND STUDENT(S))

Permanent ResidentsOption 1: Permanent Residence confirmation letter from Immigration, Refugees and Citizenship Canada and Passport(s) or  Option 2: Copies of the Permanent Residence Card(s)
Work Permit Holders Work Permit for a period of one year or more from Immigration, Refugees and Citizenship Canada and Passport(s) and an employment letter for minimum of one year for at least 20 hours per week 
Study Permit HoldersStudy Permit from Immigration, Refugees and Citizenship Canada and Passport(s) and Parent(s) admission letter and payment receipt for a full-time degree or diploma program at a public post-secondary institution in British Columbia or a degree program at a private post-secondary institution in British Columbia
Refugees and Protected PersonsRefugee Claimant document and/or any other relevant immigration document
DiplomatsDiplomatic card and Passport(s)
Canadian CitizensCanadian passport or citizenship card or certificate or Indigenous status identification card


4. STUDENT IMMUNIZATION RECORDS 

  • If immunization records are available, you do not need to translate them.
  • Please also include other important health information (e.g. medical alerts)


5. STUDENT REPORT CARDS

  • Elementary - Most recent report card
  • Secondary - All report cards from Grade 7 (age 13 to present)
  • Any Individual Education Plan (IEP), Psycho-Education Reports, or Medical Reports, this is particularly important if your child has diverse learning needs. 


6. ANY OTHER RELEVANT DOCUMENTATION 

  • Other relevant information can include documentation outlining parental responsibility, such as:  
    • Court Order involving Guardianship
    • Divorce document(s) 
    • Separation document(s) 
    • Parent Consent Letter from the second parent who currently does not reside with the student 
    • Certificate of Death 
    • Letter outlining information regarding unique circumstances.

Learn more about our online registration process here


Resources

Back to top